Lexington Blvd Animal Hospital has an exciting opportunity for an experienced veterinary practice manager. This person will work with an amazing group of 8 doctors and 40 support staff. We are looking for someone who is experienced in human resources, team development, marketing, payroll, employment law, and finance. Excellent benefits and paid time off. Experience in medical or veterinary practice management is required and a CVPM is preferred. Fax resumes to 281-265-5584 Attn: Jackie Alfaro email Jackie.firstname.lastname@example.org for more information about LBAH visit www.lexingtonpethospital.com
Essential Duties and Responsibilities: Other duties may be assigned.
Maintain compliance to employee manuals, policies, and procedures.
Attend and direct staff meetings and maintain file of meeting minutes.
Screen applicants with interviews in accordance to set questions, legal guidelines
Check applicant references for hiring potential.
Monitor compliance to job descriptions and “to do” lists.
Implement adherence to policies and procedures in accordance with handbook.
Record employee attendance on designated charts, including all call- ins, late, early out, absences (unexcused and excused) and vacation time taken.
Initiate and monitor staff training in accordance with management guidelines.
Make decisions regarding time off requests, balancing needs of hospitals and employees.
Conduct performance reviews of support staff in a timely manner.
Oversee maintenance of employee records, including confidential files.
Send all personnel files to CAPNA corporate.
Mediate any personnel grievances or disputes.
Document any reprimands and counseling
Conduct termination when necessary.
Serve as communication liaison for staff with Hospital Director and Regional Operating Directors.
Mediate personnel grievances, documenting all reprimands and counseling meetings.
Relay any employee concerns to the H.D. and/or Owners.
Make decisions regarding time off requests, balancing needs of hospital and employee.
Serve as communication liaison for staff with H.D. and/or Owners.
Process bi-weekly payroll
Maintain all veterinary computer systems for accurate prices.
Review all daily transaction journals/audit trails for compliance to production rules.
Compare price sheets to medical records.
Track all doctor production for payroll purposes.
Monitor hospital for clean, professional appearance and smell.
Maintain relationships with variety of professional veterinary associations.
Perform duties of receptionist, technician, and kennel staff when needed.
Maintain compliance to dress code standards by all staff.
Keep H.D. and R.O.D. apprised of any situation with potential for concern.
Maintain compliance with Americans with Disabilities Act (ADA), Child Labor Laws, other labor laws, Environmental Protection Agency (EPA) regulations, OSHA standards.
Run necessary errands, either personally or by delegation.
Maintain regular quarterly inventories.
Ensure orders for food, drugs, and medical supplies are accurate
Receive incoming orders into the computer in timely manner.
Distribute incoming and outgoing mail.
Oversee the maintenance of all equipment, office machines, and computers are in working order with adequate supplies.
Implement fee schedules per H.D. and R.O.D. instructions.
Implement hospital credit policies and monitor compliance.
Make daily bank deposits and reconcile petty cash in drawer.
Scan and email/upload daily deposit tally report to CAPNA bookkeeper.
Scan and email/upload financial reports as requested by CAPNA corporate.
Verify accuracy of vendor statements and match appropriate invoices to statements.
Monitor client accounts receivable at 60 & 90 days and mail statements in timely manner.
Manage relationship with collection agencies and monitor bad debt load.
Develop referral relationships with humane societies, pet stores, local shelters, etc.
Attend community functions to build potential client base; chamber of commerce, etc.
Lexington Blvd Animal Hospital is located in Sugar Land, TX near Houston. We are an AAHA accredited hospital. Our commitment to superior client services starts with top notch doctors and being able to offer a broad range of services to our clients. We are a mixed general and referral hospital. A board certified internal medicine specialist, a board certified feline specialist, and a board cert...ified behavior specialist make up part of our 8 doctor team. We are open seven days a week and offer 24 hour patient care for our hospitalized patients. For more information about our hospital visit www.lexingtonpethospital.com